Working with Children Check logo, Victoria, Australia
Working with Children Check logo, Victoria, Australia
DJR
Application for a Working with Children Check Victoria
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Confirmation

Application for a Working with Children Check Victoria
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Next steps

You are required to complete these additional forms to finalize your request.
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Your Reference Code is:
Please quote your reference code when enquiring about your submission.
Further action needed

1. An email will be sent to you from workingwithchildren@smarteform.com.au with a barcode and instructions. You can finalise your application at a participating Australia Post outlet after you receive your email.

2. Present the barcode on a smart phone or printed copy along with the required photo ID at Australia Post.

3. Pay the fee if you are applying for an Employee Check, Volunteer Checks are free.
Further action needed

1. An email will be sent to you from workingwithchildren@smarteform.com.au with a barcode and instructions. You can finalise your application at a participating Australia Post outlet after you receive your email.

2. Present the barcode on a smart phone or printed copy along with the required proof of identity documents at Australia Post.

3. Pay the fee if you are applying for an Employee Check, Volunteer Checks are free.

For your records

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Apply for a Check

Application for a Working with Children Check Victoria
Your Reference Code is:
Please note that your form will expire on .

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Application for a Working with Children Check Victoria
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Type of application

Application for a Working with Children Check Victoria
Fields marked with * are required
OK, Lets Get Started!
We make it easy to apply online and it won’t take long, so let’s get going...
Important information for applicants
At the end of the form you will be asked to acknowledge that you have read and understood this section. Click the arrow to display and read the information under each heading.

It is an offence under the Working with Children Act 2005 ('the Act') to:

do child-related work without a Working with Children Check: unless you are exempt and have not been given a Negative Notice unless you have applied for a Check and not been charged with, convicted or found guilty of a sexual, violent or drug offence listed in Schedule 3 of the Act.
apply if you are registered under the Sex Offenders Registration Act 2004, or subject to an order under the Serious Sex Offenders Monitoring Act 2005 or Serious Sex Offenders (Detention and Supervision) Act 2009
provide false or misleading information.
Before you can start child-related work, give your organisation your application number, so it can verify that under the Act you are eligible to start this work.

You cannot do child-related work whilst your application is processed if you have:
been charged with, convicted or found guilty of a sexual, violent or drug offence listed in Schedule 3 of the Act. previously failed the Check, been issued with a Negative Notice and not subsequently been given a card.
You cannot work with children until you pass the Check if you:
supervise a child employee. work under the Children's Services Act 1996 or Education and Care Services National Law (Victoria) Act 2010.
By law, you must let the Department of Justice and Regulation know within 21 days of changes to your details. For example, moving house or starting child-related work with a different organisation. Once you receive an email with your receipt, you can register for MyCheck and update your details anytime online.
The Department of Justice and Regulation will only use the information obtained through Checks as permitted by the Working with Children Act 2005, Privacy and Data Protection Act 2014 and Health Records Act 2001.

If you have a criminal record, the department will not disclose the details of your criminal record to your organisation without your consent.
Information provided for applicants is intended as general information only. It is not intended to be given as legal advice and should not be relied on as such. It is recommended that you obtain independent legal advice for your particular circumstances.
Now you are ready to start entering your details...
All questions marked with an * are mandatory
Have you applied for a Victorian Working with Children Check before?
Do you need an Employee or Volunteer Check?
If you have not yet arranged volunteer child-related check work with any organisation, please apply after doing so.

Your details

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory
Do you have an Australia Post account? Prefill your details now.

Log In

The username and / or password you entered don't match our records. Please try again.
Sorry, there was an error and your request could not be completed. Please retry.
Before you continue please note...
To verify your identity online, all the following details must match your identity documents.
If they do not, you will need to present multiple identity documents in person at a participating Australia Post outlet.
Enter your full name
Do you have a family name / last name?
Have you ever been or are you currently known by any other name?

Previous name

Does your previous / other name have a family name / last name?
Sex
Date of birth *
Please check the date entered as it indicates you are under 18 years of age. Under 18 year olds are exempt and do not need to apply.
Please check the date entered as it indicates you are under 18 years of age. Under 18 year olds are exempt from applying under the Act.
You are considered to be Aboriginal or Torres Strait Islander origin if:

you are of Aboriginal or Torres Strait Islander descent, and you identify as an Aboriginal or Torres Strait Islander, and you are accepted as such by the community in which you live or have lived.

Contact details

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory
You must provide at least one phone number *
Enter 10 digits with no spaces or symbols
Is your postal address the same as your residential address?
Have you lived at any other Australian addresses in the past five years?
Previous Addresses can be repeated to a maximum of five Previous addresses for the last five years

Previous Address

Organisation details

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory
Organisation details
Provide the details of the organisation(s) where you will be doing child-related work. The Department of Justice and Regulation may contact these organisations whilst assessing your application and will send them advice about the outcome of your application.
Do you know which specific organisation(s) you will be doing paid and/or volunteer child-related work for?
If you have not yet arranged to do volunteer child-related check work with any organisation, please apply after doing so

Organisation

Occupational fields
Select the best fit for your role from the list of child-related occupational fields. If more than one field applies, list the code for each field.

Tip: These fields are not job titles. For example, if you are a children's netball referee, choose 'Club/association...sporting nature'.

Occupational fields

Occupational type

Review

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory
Review
Please REVIEW the information you entered.

To change any details, use the 'Edit' buttons below, make the correction, then click 'Next' button to continue.

Type of Application

Your details

Previous names

Contact details

Previous address

Organisation details

Organisation details

Occupational fields

Identity verification

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory
Identity verification
You are required to verify your identity as part of your application for a Check.

You can verify your identity online if you have 2 (two) of the following documents, including one with your photo:

Australian driver's licence or learner's permit Australian passport including a passport that has expired no more than 2 years ago Medicare card Current Australian visa or document for travel within Australia Immigration (Immi) card issued by the Australian Government Australian birth certificate Australian citizenship certificate State registry marriage certificate
If you do not have the two documents handy, you can
and resume your application when you do.
As part of your application for a Working with Children Check, Australia Post, acting as an agent for the Department of Justice and Regulation, need to verify your identity using the details you provide.

To do this, Australia Post will securely send these details to the issuing authority to undertake your ID check. Without this, Australia Post will not be able to verify your identity, and you will need to present multiple identity documents at Australia Post, to finalise your application.
Please tick the box above to commence verifying your identity online
Your identity verification was successful.
You identity could not be verified online.
There has been an error while attempting to verify your identity. Please try again later.
You have exceeded the maximum allowed identity verification checks.
Your Identity verification session has timed out.
Alternatively you can verify in-person by taking multiple documents to a participating Australia Post outlet.
Consent to re-use

Australia Postal Corporation ABN (28864970579) respects your personal information and right to privacy. This notice tells us how we collect, use, and share your information. It also points out some key features of our privacy policy.

Why and how we collect your information

We'd like to collect the personal information you've provided in this application so you can re-use when you apply for other products or services requiring identity verification. If you do not consent, you will need to provide your information again to have your identity verified by us in the future.
Please tick the box above to commence verifying your identity online
Identity verified by Australia Post

Consent and declaration

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory
Consent and declaration
What the Australian Criminal Intelligence Commission (ACIC) will do with your information.
Once you finalise your application, your personal and contact details will be provided to the Australian Criminal Intelligence Commission (ACIC) for the purposes of a National Police History Check.

When you submit your application, you acknowledge, understand, agree and consent to all of the following:1.For the Department of Justice and Regulation (the department) to request a National Police History Check now and, if granted a Working with Children Check (Check), at any time during the Check’s duration.
2.That information released as part of the National Police History Check is done so in accordance with spent convictions legislation/information release policies1.
3.That as you are applying for a Check, there may be exclusions from spent convictions legislation/information release policies that apply.
4.That you have fully completed the application for a Check and that the personal information you have provided relates to you, contains your full name and all names previously used by you and is correct.
5.That the department is collecting information in the application for a Check to provide to ACIC and the Australian police agencies.
6.That ACIC discloses personal information about you to the Australian police agencies.
7.The Australian police agencies disclosing to ACIC, from their records, details of convictions and charges- including findings of guilt or the acceptance of a plea of guilty by a court- that can be disclosed in accordance with the laws of the Commonwealth, states and territories and, in the absence of any laws governing the disclosure of this information, disclosing in accordance with the policies of the police agency concerned.
8.That ACIC provides the information disclosed by the Australian police agencies to the department in accordance with the laws of the Commonwealth.
9.That any information provided by you in the application for a Check relates specifically to the purpose of obtaining the required Check under the Working with Children Act 2005 (the Act) and the Working with Children Regulations 2016 (the Regulations).
10.That any information provided by the Australian police agencies or ACIC relates specifically to the purpose of obtaining the required Check under the Act and the Regulations.
11.That it is usual practice for an applicant's personal information to be disclosed to Australian police agencies for them to use for their law enforcement purposes, including the investigation of any outstanding criminal offences.
12.That you may withdraw your consent at any time by sending the department written notice addressed to:
Working with Children Check Unit
Department of Justice and Regulation
GPO Box 1915
MELBOURNE VIC 3001

The information you provide as part of your application for a Check, which ACIC provides to the department on receipt of the application for a Check, will be used only for the purpose stated above unless statutory obligations require otherwise.

1 Part VIIC of the Crimes Act 1914 (Cth); Criminal Records Act 1991 (NSW); Criminal Law (Rehabilitation of Offenders) Act 1986 (QLD); Spent Convictions Act 2009(SA); Spent Convictions Act 1988 (WA); Criminal Records (Spent Convictions) Act 1992 (NT); Spent Convictions Act 2000 (ACT); Annulled Convictions Act 2003 (TAS); Victoria Police Information Release Policy.
Application consent and declaration
1.I consent to the Department of Justice and Regulation (the department), its agents, contractors and their subcontractors receiving, sharing, copying and processing the information in this application and its attachments for the purposes of the Working with Children Act 2005 (the Act) and the Working with Children Regulations 2016 (the Regulations).
2.I consent to the department, for the purposes of this application, seeking information about me from any source considered necessary, including any Australian Police agency, the National Police Checking Service known as the Australian Criminal Intelligence Commission (ACIC), any court, prosecuting authority, authorised screening agency, Professional Registration Board, relevant prescribed body, health treating professional, agency and any government department including the Department of Health and Human Services, Commission for Children and Young People and Corrections Victoria. I consent to the disclosure to the department by such persons of any information sought and if I am granted a Working with Children Check (Check), I also consent to the department making any similar ongoing enquiries while I continue to hold the Check.
3.I understand that the information which may be disclosed to the department includes, but is not limited to, the details about or circumstances relating to, convictions, findings of guilt and charges regardless of the outcome of the charges or when and where the offence or alleged offence occurred.
4.I acknowledge it is an offence to apply for a Check if I am a subject to an order under the Sex Offenders Registration Act 2004, Serious Sex Offenders Monitoring Act 2005, or Serious Sex Offenders (Detention and Supervision) Act 2009.
5.While my application is being assessed, I understand that if my criminal record discloses charges, offences or orders specified in Schedule 3 of the Act, regardless of when and where they occurred, I must not do paid or volunteer child-related work. I also understand that the 'Check status' service on the Check website during the course of the assessment will indicate that I am ineligible to do paid or voluntary child-related work.
6.I understand that in accordance with the Act and the Regulations, the department may disclose personal information about me to the organisations whose details I provide to the department, or where otherwise permitted by any act or regulations.
7.I understand that I must notify the department within 21 days of changes to my details. This includes my personal and contact details and the details of all organisations where I am doing child-related work.
8.I understand that I must notify the department and any organisations where I am doing child-related work within 7 days if I am charged with or found guilty of an offence, if I become subject to reporting obligations imposed by Part 3 of the Sex Offenders Registration Act 2004, become subject to a supervision order or interim extended supervision order under the Serious Sex Offenders Monitoring Act 2005, become subject to a supervision order or detention order or a relevant finding is made against me by a prescribed body.
9.I consent to the department using the contact details I provide to request information (including any document, written submission or consent) for the purposes of assessing or completing my application. I also consent to the department notifying me about the finalisation, progress and outcome of my application and to request feedback from me relating to the Check.
10.If I am issued with a Check, I consent to the department using the contact details I provide to contact me about updating my details, remind me about the expiry of my Check, send me periodic emails and eNewsletters, request information (including any document, written submission or consent) when re-assessing my eligibility to hold the Check, and notify me of the progress and outcome of any such re-assessment.
I declare that:
1.I am the applicant named in the application, and that all information and documents provided as part of my application are true, complete and correct.
2.I have not omitted any names or aliases that I am currently known by, or have ever been known by in the past.
3.If I have provided a photograph for the purposes of this application, that photograph is less than 12 months old.
4.I acknowledge that the provision of false or misleading information in any of the details and documents provided as part of my application is a serious offence.
5.I have read, understood and consent to ACIC being provided with the information as set out in the section titled 'What the Australian Criminal Intelligence Commission will do with your information'.
6.I understand that if I notify the department that I withdraw my consent to a National Police History Check, the department will withdraw my application. If I have already been issued with a Check I will surrender it. I understand that if I surrender my Check, the department may still assess my eligibility to have a Check.
Sign and submit

Confirmation

Application for a Working with Children Check Victoria
All questions marked with an * are mandatory